# Microsoft Outlook shortcuts for Mac

Microsoft Outlook keyboard shortcuts for Mac. Complete list of keyboard shortcuts for Outlook on macOS including email, calendar, and navigation. [Download Microsoft Outlook](https://www.microsoft.com/en-us/microsoft-365/outlook/)

## Mac keyboard shortcuts for Microsoft Outlook

| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `s` | Save an item |
| `⌘ (command)` + `p` | Print an item |
| `⌘ (command)` + `z` | Undo the last action |
| `⌘ (command)` + `y` | Redo the last action |
| `⌘ (command)` + `m` | Minimize the active window |
| `⌘ (command)` + `⇧ (shift)` + `n` | Create a new folder in the navigation pane |
| `⌘ (command)` + `n` | Create new email (in Mail view) |
| `⌘ (command)` + `\ (backslash)` | Hide the reading pane or show it on the right |
| `⌘ (command)` + `⇧ (shift)` + `\ (backslash)` | Hide the reading pane or show it below |
| `⌘ (command)` + `⇧ (shift)` + `m` | Move the selected item to a different folder |
| `⌘ (command)` + `⇧ (shift)` + `c` | Copy the selected item to a different folder |
| `⌘ (command)` + `a` | Select all items in the item list |
| `⌘ (command)` + `⌥ (option)` + `r` | Minimize or expand the ribbon |
| `⌘ (command)` + `h` | Hide Outlook |
| `⌘ (command)` + `q` | Quit Outlook |
| `fn ` + `fn` | Start dictation |
| `⌘ (command)` + `⌃ (control)` + ` " " (spacebar)` | Insert emoji |

### Work in windows and dialogs
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `1` | Go to Mail view |
| `⌘ (command)` + `2` | Go to Calendar view |
| `⌘ (command)` + `3` | Go to Contacts view |
| `⌘ (command)` + `4` | Go to Tasks view |
| `⌘ (command)` + `5` | Go to Notes view |
| `⌘ (command)` + `7` | Open the Sync Status window |
| `⌘ (command)` + `8` | Open the Sync Errors window |
| `⌘ (command)` + `0 (zero)` | Open the Contacts Search window |
| `⌘ (command)` + `, (comma)` | Open the Outlook Preferences dialog box |
| `⌘ (command)` + `~ (tilde)` | Cycle forward through open windows |
| `⌘ (command)` + `⇧ (shift)` + `~ (tilde)` | Cycle back through open windows |
| `⌘ (command)` + `w` | Close the active window |
| `⌘ (command)` + `o` | Open the selected item |
| `⇥` | Move forward through controls in a window |
| `⇧ (shift)` + `⇥` | Move back through controls in a window |

### Send and receive mail
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `n` | Create a new message |
| `⌘ (command)` + `return` | Send the open message |
| `⌘ (command)` + `k` | Send all messages in the Outbox and receive all incoming messages |
| `⌘ (command)` + `⇧ (shift)` + `k` | Send all the messages in the Outbox |
| `⌘ (command)` + `s` | Save the open message and store it in the Drafts folder |
| `⌘ (command)` + `e` | Add an attachment to the open message |
| `⌘ (command)` + `:` | Open the Spelling and Grammar dialog box |
| `⌘ (command)` + `⌃ (control)` + `c` | Check recipient names in the open messages |
| `⌘ (command)` + `r` | Reply to the sender of the message |
| `⌘ (command)` + `⇧ (shift)` + `r` | Reply to all |
| `⌘ (command)` + `j` | Forward the message |
| `⌘ (command)` + `o` | Open the selected message in a separate window |
| `⌘ (command)` + `⌥ (option)` + `' (apostrophe)` | Clear the flag for the selected message |
| `⌘ (command)` + `⇧ (shift)` + `j` | Mark the selected message as junk mail |
| `⌘ (command)` + `⇧ (shift)` + `⌥ (option)` + `j` | Mark the selected message as not junk mail |

### Use Search
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `⌥ (option)` + `f` | Search current folder |
| `⌘ (command)` + `⇧ (shift)` + `f` | Do an advanced search in Outlook |
| `⌘ (command)` + `f` | Find text within an item |
| `⌘ (command)` + `g` | Find the next instance of the text you searched for |
| `⌘ (command)` + `⇧ (shift)` + `g` | Find the previous instance of the text you searched for |

### Use the Calendar
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `2` | Open the Calendar window |
| `⌘ (command)` + `n` | Create a new appointment |
| `⌘ (command)` + `o` | Open the selected calendar event |
| `⌫` | Delete the calendar event |
| `⌘ (command)` + `t` | Switch the view to include today |
| `⌘ (command)` + `←` | Move to the previous day |
| `⌘ (command)` + `→` | Move to the next day |

### Work with people and contacts
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `n` | Create a new contact |
| `⌘ (command)` + `o` | Open the selected contact |
| `⌫` | Delete the contact |

### Manage tasks
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `4` | Move to the Task window |
| `⌘ (command)` + `n` | Create a new task |
| `⌘ (command)` + `o` | Open the selected task |
| `⌫` | Delete the task |

### Use notes
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `5` | Move to the Notes window |
| `⌘ (command)` + `n` | Create a new note |
| `⌘ (command)` + `o` | Open the selected note |
| `⌫` | Delete the note |

### Edit and format text
| Shortcuts | Description |
| --------- | ----------- |
| `⌘ (command)` + `x` | Cut the selected text to the clipboard |
| `⌘ (command)` + `c` | Copy a selection to the clipboard |
| `⌘ (command)` + `v` | Paste a selection from the clipboard |
| `⌘ (command)` + `⇧ (shift)` + `⌥ (option)` + `v` | Paste a selection from the clipboard and match the destination style |
| `⌘ (command)` + `b` | Make the selected text bold |
| `⌘ (command)` + `i` | Make the selected text italic |
| `⌘ (command)` + `u` | Underline the selected text |

### Flag messages, contacts, and tasks for follow up
| Shortcuts | Description |
| --------- | ----------- |
| `⌃ (control)` + `1` | Flag the selected item for follow up, with Today as Due Date |
| `⌃ (control)` + `2` | Flag the selected item for follow up, with Tomorrow as Due Date |
| `⌃ (control)` + `3` | Flag the selected item for follow up, with This Week as Due Date |
| `⌃ (control)` + `4` | Flag the selected item for follow up, with Next Week as Due Date |
| `⌃ (control)` + `5` | Flag the selected item for follow up, with No Due Date |
| `⌃ (control)` + `6` | Flag the selected item for follow up, and add a custom Due Date |

## Download Keyboard Cheat Sheet for Microsoft Outlook for Mac

Do you want all keyboard shortcuts for Microsoft Outlook in one pdf?

[Download cheat sheet for Microsoft Outlook](https://video.pie-menu.com/microsoft-outlook-cheat-sheet.pdf)