Microsoft Outlook shortcuts for Mac

Microsoft Outlook keyboard shortcuts for Mac. Complete list of keyboard shortcuts for Outlook on macOS including email, calendar, and navigation. Download Microsoft Outlook

Mac keyboard shortcuts for Microsoft Outlook

Shortcuts	Description
`⌘ (command)` + `s`	Save an item
`⌘ (command)` + `p`	Print an item
`⌘ (command)` + `z`	Undo the last action
`⌘ (command)` + `y`	Redo the last action
`⌘ (command)` + `m`	Minimize the active window
`⌘ (command)` + `⇧ (shift)` + `n`	Create a new folder in the navigation pane
`⌘ (command)` + `n`	Create new email (in Mail view)
`⌘ (command)` + `\ (backslash)`	Hide the reading pane or show it on the right
`⌘ (command)` + `⇧ (shift)` + `\ (backslash)`	Hide the reading pane or show it below
`⌘ (command)` + `⇧ (shift)` + `m`	Move the selected item to a different folder
`⌘ (command)` + `⇧ (shift)` + `c`	Copy the selected item to a different folder
`⌘ (command)` + `a`	Select all items in the item list
`⌘ (command)` + `⌥ (option)` + `r`	Minimize or expand the ribbon
`⌘ (command)` + `h`	Hide Outlook
`⌘ (command)` + `q`	Quit Outlook
`fn` + `fn`	Start dictation
`⌘ (command)` + `⌃ (control)` + `" " (spacebar)`	Insert emoji

Work in windows and dialogs

Shortcuts	Description
`⌘ (command)` + `1`	Go to Mail view
`⌘ (command)` + `2`	Go to Calendar view
`⌘ (command)` + `3`	Go to Contacts view
`⌘ (command)` + `4`	Go to Tasks view
`⌘ (command)` + `5`	Go to Notes view
`⌘ (command)` + `7`	Open the Sync Status window
`⌘ (command)` + `8`	Open the Sync Errors window
`⌘ (command)` + `0 (zero)`	Open the Contacts Search window
`⌘ (command)` + `, (comma)`	Open the Outlook Preferences dialog box
`⌘ (command)` + `~ (tilde)`	Cycle forward through open windows
`⌘ (command)` + `⇧ (shift)` + `~ (tilde)`	Cycle back through open windows
`⌘ (command)` + `w`	Close the active window
`⌘ (command)` + `o`	Open the selected item
`⇥`	Move forward through controls in a window
`⇧ (shift)` + `⇥`	Move back through controls in a window

Send and receive mail

Shortcuts	Description
`⌘ (command)` + `n`	Create a new message
`⌘ (command)` + `return`	Send the open message
`⌘ (command)` + `k`	Send all messages in the Outbox and receive all incoming messages
`⌘ (command)` + `⇧ (shift)` + `k`	Send all the messages in the Outbox
`⌘ (command)` + `s`	Save the open message and store it in the Drafts folder
`⌘ (command)` + `e`	Add an attachment to the open message
`⌘ (command)` + `:`	Open the Spelling and Grammar dialog box
`⌘ (command)` + `⌃ (control)` + `c`	Check recipient names in the open messages
`⌘ (command)` + `r`	Reply to the sender of the message
`⌘ (command)` + `⇧ (shift)` + `r`	Reply to all
`⌘ (command)` + `j`	Forward the message
`⌘ (command)` + `o`	Open the selected message in a separate window
`⌘ (command)` + `⌥ (option)` + `' (apostrophe)`	Clear the flag for the selected message
`⌘ (command)` + `⇧ (shift)` + `j`	Mark the selected message as junk mail
`⌘ (command)` + `⇧ (shift)` + `⌥ (option)` + `j`	Mark the selected message as not junk mail

Use Search

Shortcuts	Description
`⌘ (command)` + `⌥ (option)` + `f`	Search current folder
`⌘ (command)` + `⇧ (shift)` + `f`	Do an advanced search in Outlook
`⌘ (command)` + `f`	Find text within an item
`⌘ (command)` + `g`	Find the next instance of the text you searched for
`⌘ (command)` + `⇧ (shift)` + `g`	Find the previous instance of the text you searched for

Use the Calendar

Shortcuts	Description
`⌘ (command)` + `2`	Open the Calendar window
`⌘ (command)` + `n`	Create a new appointment
`⌘ (command)` + `o`	Open the selected calendar event
`⌫`	Delete the calendar event
`⌘ (command)` + `t`	Switch the view to include today
`⌘ (command)` + `←`	Move to the previous day
`⌘ (command)` + `→`	Move to the next day

Work with people and contacts

Shortcuts	Description
`⌘ (command)` + `n`	Create a new contact
`⌘ (command)` + `o`	Open the selected contact
`⌫`	Delete the contact

Manage tasks

Shortcuts	Description
`⌘ (command)` + `4`	Move to the Task window
`⌘ (command)` + `n`	Create a new task
`⌘ (command)` + `o`	Open the selected task
`⌫`	Delete the task

Use notes

Shortcuts	Description
`⌘ (command)` + `5`	Move to the Notes window
`⌘ (command)` + `n`	Create a new note
`⌘ (command)` + `o`	Open the selected note
`⌫`	Delete the note

Edit and format text

Shortcuts	Description
`⌘ (command)` + `x`	Cut the selected text to the clipboard
`⌘ (command)` + `c`	Copy a selection to the clipboard
`⌘ (command)` + `v`	Paste a selection from the clipboard
`⌘ (command)` + `⇧ (shift)` + `⌥ (option)` + `v`	Paste a selection from the clipboard and match the destination style
`⌘ (command)` + `b`	Make the selected text bold
`⌘ (command)` + `i`	Make the selected text italic
`⌘ (command)` + `u`	Underline the selected text

Flag messages, contacts, and tasks for follow up

Shortcuts	Description
`⌃ (control)` + `1`	Flag the selected item for follow up, with Today as Due Date
`⌃ (control)` + `2`	Flag the selected item for follow up, with Tomorrow as Due Date
`⌃ (control)` + `3`	Flag the selected item for follow up, with This Week as Due Date
`⌃ (control)` + `4`	Flag the selected item for follow up, with Next Week as Due Date
`⌃ (control)` + `5`	Flag the selected item for follow up, with No Due Date
`⌃ (control)` + `6`	Flag the selected item for follow up, and add a custom Due Date

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